Protests & Submission Guidelines

Protests

On March 20, 2019, the Board of Estimates adopted the Regulations on Procurement, Protests, Minority, and Women-owned Business Enterprise and Debarment/Suspension (Regulations) effective July 01, 2019.  Pursuant to Section II. Protest Regulations, the Resolution on the Regulations of Board Meetings and Protests adopted by the Board on January 22, 2014, was repealed effective July 1, 2019. 

Please submit all protests to [email protected] by noon the day before the Board of Estimates item is being heard. Protests received after the noon deadline may not be considered.

Board Submission Process

The deadline for submissions to the Board of Estimates deadline is Tuesdays at 11:00 am to be included on the agenda for the following week.

Board Submissions will now be electronically submitted only. ALL BOE submissions can already be submitted ELECTRONICALLY via email to [email protected], with cc to [email protected].

Documents

  1. (1) Board memo in Word Document format
    1. Footer identifying the name of the document on each page - INCLUDING the signature page
  2. (1) Board memo in searchable .pdf format
    1. Footer identifying the name of the document on each page - INCLUDING the signature page
  3. Supporting documents in searchable .pdf format
    1. Footer identifying the name of the document on each page - INCLUDING the signature page

Approval Stamps

  1. BBMR stamp and signatures from all required parties, if applicable
  2. DOL stamp, if applicable
  3. DOA stamp, if applicable

E-mail

  1. All of the above documents
  2. Name, email address, and phone number of an agency contact person able to answer questions from BOE staff about the agenda item
  3. Name and email address of the agency staff member who will receive the electronic copies of the signed Board Memo and signature page following Board approval
  4. Live signatures on one or more signature pages of a document, if applicable

Submission Timeline

Submit to BOE Staff

Internal Agenda

Public Agenda

BOE Meeting

Tuesday, May 11th at 11am

Thursday, May 13th

Monday, May 17th at noon

Wednesday, May 19th at 9am

Tuesday, May 25th at 11am

Thursday, May 27th

Monday, May 31st at noon

Wednesday, June 2nd at 9am

Tuesday, June 1st at 11am

Thursday, June 3rd

Monday, June 7th at noon

Wednesday, June 9th at 9am