Baltimore, MD - The Board of Estimates agenda for the September 21st meeting is now available. It can be found on our database or on the Comptroller’s website under the Board of Estimates tab.

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Items of Note

These are transactions we find interesting or may be of interest to the public, organized by agency. A separate list of items on the non-routine/discussion agenda are announced at the BOE meeting.

Baltimore Police Department

Page 34, Intergovernmental Agreement with States Attorney’s Office for a Human Trafficking Case Manager (provided by the SAO). This agreement is funded by a State grant of $60,000, as part of the Sexual Assault Response Team and Human Trafficking Grant. This item submitted nearly a year after its start date.

• BPD Statement: “Regarding the Sex Offender Registry Reimbursement Funds and the VOCA grants, administrative delays from the funding agencies have caused BPD delays in the processing of these awards and therefore retroactive payments to the subrecipients.  Accordingly, BPD anticipates submitting a higher number of retroactive grant agreements to the Board than normal, for the foreseeable future.”

Page 91, Agreement with Mercy Medical Center. This item was deferred by the Mayor from the 9/7 agenda. 

Pages 137-138, Item #12, Bureau of Procurement, Ratification and Extension for Contract B50003266 for Police Uniforms with three separate vendors. The ratification is retroactive to May 1, 2022 and extends the contract through December 31, 2022; it also adds $150,000 in value for a total contract value of $4,106,000. There are no extensions left on the contract and a new solicitation is being put together.  

Page 143, Bureau of Procurement, Payment of Outstanding Invoices for SP Plus Corporation. Payment of $19,200 for services provided to BPD’s Officer Safety and Wellness Unit.

Page 149, Travel Request, Authorization for Officer Matthew Lyons to attend the Airframe Maintenance Course for Replacement Fleet of H125 helicopters. Total is $4,084.83. 

Page 150, Travel Request, Authorization for Sgt. Robert Ross to attend the International Association of Bloodstain Pattern Analysts Conference. Total is $2,290.91. 

Finance

Pages 2-7, Amendment to PILOT Agreement for Perkins 1 Apartments and PILOT Agreements for Perkins 2A and 2B Apartments. There are three separate agreements, all related to the ongoing Perkins Somerset Oldtown project. 

General Services

Pages 10-11, DGS, Increase in Funding for Johnson Control’s Inc’s Energy Performance Contracts for DGS and DPW. DGS is requesting a $2,429,242 increase for services rendered under a State of Maryland DGS contract for design, construction, and monitoring services that improve energy efficiency and conservation for City-owned facilities. 

Health Department

Page 144, Bureau of Procurement, Payment of Outstanding Invoices for Saber Corporation. The amount is $23,600 for software provided after expiration of a purchase order on May 31, 2021.

Pages 60-62, 65-67, 69-71, 73-74, 76, 78-79, 82, Health Department, Agreements. These 14 items are agreements that are either entirely retroactive or have an expiration date of 9/30/22.

Human Resources

Pages 12-26, Human Resources, 2023 Actives and Retirees Health Insurance Rates.

Housing & Community Development

Pages 100, 102-105, 108-109, DHCD, CDBG Grant Agreements. Six of eight CDBG grant agreements are retroactive: 

• Page 100, Garwyn Oaks Northwest Housing Resource Center, amount $90,000/term is 8/1/21-7/31/22 
• Page 102, Grow Home, Inc, amount $85,000/term is 7/1/21-6/30/22 
• Page 103, HomeFree USA, amount $75,000/term is 7/1/21-6/30/22 
• Page 104, Pigtown Main Street, Inc, amount $75,000/term is 7/1/21-6/30/22 
• Page 105, Rebuild Metro, Inc, amount $115,000/term is 7/1/21-6/30/22 
• Pages 108-109, Department of Housing and Community Development, amount $500,000/term is 7/1/20-6/30/21. 

Pages 115-116, Land Disposition Agreement with Make Space, Inc. The Board is requested to approve and authorize execution of the Land Disposition Agreement for the sale of 1612, 1616, 1618, and 1620 McHenry Street to Make Space, Inc. Payment amount is $4,000. The developer will be using private and public funds for this project.

Pages 121-122, DHCD, Land Disposition Agreement with Baltimore Excel 04, LLC. This LDA transfers 40 separate properties in various areas of the City for redevelopment in accordance with the Oliver Neighborhood and Park Heights Urban Renewal Plan.

Law Department

Pages 32-33, Settlement Agreement and Release for Condemnation Suit for 319 and 321 N. Carrollton Avenue. This is a settlement for the homeowners in Poppleton whose residences were excluded from the La Cite development project earlier this summer.

Mayor’s Office

Pages 96-97, Mayor’s Office, Third Amendment to Non-Construction Consultant Agreement with Ernst & Young. Increase amount is $1,010,000, and total contract is $1,760,000. 

Mayor’s Office of Recovery Programs, Amendment to Interagency Agreement with MONSE.  The amendment extends the period of the agreement to 6/30/25 and requires MONSE to limit the indirect cost rate allowed for sub-grantees of ARPA funds. 

Transportation

Pages 42-45, Extra Work Orders No. 14 and 15 and Transfers of Funds for TR03319, Replacement of Harford Road Bridge over Herring Run. Amount of EWO #14 is $593,330.50 and EWO #15 is $440,036.47. These EWOs are requested for higher than anticipated costs for rock excavation and water main related work due to rain events. 

Pages 48-49, Grant Agreement with Maryland DOT for Kim Lamphier Bikeways Network Program. This item was deferred from the 9/7 agenda by the Council President. 

Procurement

Pages 141-142, Item #15, Bureau of Procurement, Increase to Contract B50003294 for Customer Information System (CIS) UMAX with Itineris NA, Inc. This was deferred from 9/7 by the Council President. 

Page 145-148, Bureau of Procurement, Recommendation for Awards:

• B50006455, Medicare Advantage Plan with Prescription Drug Benefits. Awardee is Aetna Life Insurance Co, award amount is $138,639,648. 
• B50006476, Pharmacy Benefits Management. Awardee is Caremark PCS Health, LLC, award amount is $28,017,700.
• B50006336, Medical Administrative Services for HMO and PPO Plans. Awardees are Aetna Life Insurance Co, Carefirst of Maryland, Inc., and Kaiser Foundation Health Plan of the Mid-Atlantic States, Inc. Award amount is $530,496,428.  

Travel Requests

Page 1, ERS, Travel Request. Approval for ERS Accounting Manager Adetutu Talabi to attend the Public Pension Financial Forum conference in October. Total amount is $1,630.02.

Page 50, OIG, Travel Request. Retroactive approval of travel expenses for Isabel Cumming. The amount is $592.96, paid by the entity that sponsored the continuing education session.

Page 151, City Council, Travel Request. Retroactive approval for Chief of Staff Lawrence Anderson for travel to the Chief of Staff Executive Certification Program at Said Business School at Oxford University. Amount is $9,144,70.  

Page 152, DPW, Travel Request. Retroactive approval for June 2022 travel for Chief Fiscal Officers Aaron Moore for the Government Finance Officers Association Annual Conference. Amount is $3604.08. 

Notices

To attend the meeting:

In person. Join us on the second floor of City Hall in the Hyman Pressman Board Room, 100 N. Holliday St.

Streaming. All meetings are streamed live on Charm TV and posted after on Charm TV's Youtube channel.

Listen in. Members of the public can call in via Webex by dialing (408)-418-9388; access code: 2339 408 1737

Watch on television. Watch Charm TV, channel 25.

To address the board:

Procedures for addressing the Board have changed. Rules for submitting Protests and Statements of Opposition are available at the Comptroller's website. Protests (written challenges to the award of a bid) must be received by noon on the Monday prior to the Board of Estimates meeting. 

Members of the public can submit Statements of Opposition. Statements must be received by noon on the Tuesday prior to the Board of Estimates meeting. 

Protests and Statements of Opposition must be submitted to BOE.Clerk@baltimorecity.gov, cc: james.knighton@baltimorecity.gov or by mail or hand delivery to Attn: Clerk, Board of Estimates Room 204, City Hall, 100 N. Holliday Street. 

The complete regulations on procurement, protests, minority and women-owned business enterprises, and debarment/suspensions can be found on the Comptroller's website.

New BOE agenda publishing schedule:

Board of Estimates agendas will now be published publicly on the Wednesday prior to the board’s scheduled meeting. Agendas will be available at the Board of Estimates page. This new schedule will provide the media and public at least four business days to read the document and more thoroughly participate in the city’s spending process.

Media members with document requests please reach out to kc.kelleher@baltimorecity.gov or geoff.shannon@baltimorecity.gov as soon as possible to allow time for document review.

Schedule:

The Board meets regularly on the first and third Wednesday of each month, with the exception of June and December. Please see the Comptroller’s website for a detailed BOE meeting schedule and associated submission deadlines.

BOE Database:

Comptroller Henry has announced the debut of a fully searchable database of Baltimore City Board of Estimates (BOE) transactions. This new database will provide both transparency and easy access to searchable information for the BOE, Comptroller’s Office, internal agency customers and the public. It can be found at https://comptroller.baltimorecity.gov/boe/summarie

Supplier Self-Service Portal:

The City of Baltimore launched a new Supplier Self-Service Portal to offer a better way to connect and do business. This new portal is now open and replaces Citibuy. The portal is a free, self-service tool that will allow suppliers to register with the City’s Workday Supplier Portal and directly access their information during the “procure-to-pay” lifecycle.